Effective Date: 16.06.2025 Last Updated: 16.06.2025
This Privacy Policy (“Policy”) describes how Vibe Code Academy (“Company,” “we,” “us,” or “our”) collects, uses, and discloses personal information when you use our website, services, and educational platforms (collectively, the “Services”).
By accessing or using our Services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with this Policy, please discontinue use of our Services immediately.
1. Information We Collect
1.1 Personal Information You Provide
We collect personal information that you voluntarily provide to us, including but not limited to:
- Account Information: Full name, email address, username, password, and billing information
- Educational Data: Course enrollment records, progress tracking, assessment results, completion certificates, and learning analytics
- Communication Records: Messages sent through our platform, customer support inquiries, feedback, and survey responses
- Professional Information: Employment details, educational background, skill assessments, and career objectives (when voluntarily provided)
- Payment Information: Billing address, payment method details processed through third-party payment processors
1.2 Information Collected Automatically
When you access our Services, we automatically collect certain information, including:
- Usage Data: Pages visited, time spent on our platform, click-through rates, course completion rates, and user interaction patterns
- Technical Information: IP address, browser type and version, operating system, device identifiers, screen resolution, and referring website
- Location Data: General geographic location based on IP address
- Performance Metrics: Platform performance data, error logs, and system diagnostics
1.3 Information from Third Parties
We may receive personal information from third-party sources, including:
- Payment Processors: Transaction verification and payment status information
- Social Media Platforms: Profile information when you connect your social media accounts
- Marketing Partners: Lead generation and conversion tracking data
- Analytics Providers: Aggregated usage statistics and demographic information
2. Legal Basis for Processing
2.1 Contractual Necessity
We process your personal information as necessary to perform our contractual obligations, including:
- Providing access to purchased courses and educational content
- Processing payments and managing subscriptions
- Delivering customer support and technical assistance
2.2 Legitimate Interests
We process certain personal information based on our legitimate business interests, including:
- Improving and optimizing our Services
- Ensuring platform security and preventing fraud
- Conducting business analytics and market research
- Personalizing user experience and content recommendations
2.3 Consent
Where required by applicable law, we process personal information based on your explicit consent for:
- Marketing communications and promotional materials
- Non-essential cookies and tracking technologies
- Optional data sharing with third-party partners
2.4 Legal Compliance
We process personal information to comply with applicable legal obligations, including:
- Tax reporting and financial record-keeping
- Responding to lawful requests from authorities
- Enforcing our terms of service and protecting legal rights
3. Use of Personal Information
3.1 Service Provision
We use your personal information to:
- Authenticate user accounts and manage access permissions
- Deliver educational content and track learning progress
- Process transactions and manage billing relationships
- Provide technical support and customer service
- Generate completion certificates and learning credentials
3.2 Platform Improvement
We use aggregated and anonymized data to:
- Analyze user engagement and learning effectiveness
- Develop new features and educational content
- Optimize platform performance and user experience
- Conduct research on educational methodologies
3.3 Communication
We use your contact information to:
- Send transactional notifications and service updates
- Deliver marketing communications (with your consent)
- Respond to inquiries and support requests
- Notify you of policy changes and important announcements
3.4 Security and Compliance
We use personal information to:
- Monitor for suspicious activity and prevent fraud
- Enforce our terms of service and community guidelines
- Comply with applicable laws and regulatory requirements
- Protect the rights and safety of our users and company
4. Information Sharing and Disclosure
4.1 Service Providers
We may share personal information with trusted third-party service providers who assist in operating our Services, including:
- Cloud hosting and infrastructure providers
- Payment processing and billing services
- Email delivery and communication platforms
- Analytics and performance monitoring services
- Customer support and help desk solutions
All service providers are contractually obligated to maintain the confidentiality and security of personal information and may only use such information for the specific purposes we authorize.
4.2 Legal Requirements
We may disclose personal information when required by law or in good faith belief that such disclosure is necessary to:
- Comply with legal processes, court orders, or government requests
- Protect our rights, property, or safety, or that of our users or the public
- Investigate potential violations of our terms of service
- Respond to claims of illegal activity or intellectual property infringement
4.3 Business Transfers
In the event of a merger, acquisition, asset sale, or bankruptcy, personal information may be transferred to the acquiring entity, subject to the same privacy protections outlined in this Policy.
4.4 Consent-Based Sharing
We may share personal information with third parties when you provide explicit consent for such sharing, including integration with external learning management systems or professional networking platforms.
5. Data Security
5.1 Security Measures
We implement industry-standard security measures to protect personal information, including:
- Encryption of data in transit and at rest using AES-256 and TLS 1.3 protocols
- Multi-factor authentication for administrative access
- Regular security audits and vulnerability assessments
- Employee training on data protection and privacy practices
- Incident response procedures and breach notification protocols
5.2 Data Integrity
We maintain reasonable procedures to ensure that personal information is accurate, complete, and current for the purposes for which it is used.
5.3 Limitations
While we employ robust security measures, no system is completely secure. We cannot guarantee absolute security of personal information transmitted over the internet or stored on our systems.
6. International Data Transfers
6.1 Cross-Border Processing
Personal information may be transferred to and processed in countries other than your country of residence, including the United States and other jurisdictions where our service providers operate.
6.2 Transfer Safeguards
For transfers from the European Economic Area, United Kingdom, or Switzerland, we implement appropriate safeguards, including:
- Standard Contractual Clauses approved by the European Commission
- Adequacy decisions recognizing sufficient data protection levels
- Binding Corporate Rules or other approved transfer mechanisms
6.3 Data Localization
Where required by local law, we maintain copies of personal information within specific geographic boundaries and comply with data residency requirements.
7. Data Retention
7.1 Retention Periods
We retain personal information for the following periods:
- Account Information: Duration of account relationship plus 7 years for legal compliance
- Educational Records: 10 years from course completion or account closure
- Payment Information: 7 years from transaction date for tax and audit purposes
- Marketing Data: Until consent is withdrawn or 3 years from last engagement
- Technical Logs: 24 months from collection date
7.2 Deletion Procedures
Upon expiration of retention periods, we securely delete or anonymize personal information using industry-standard data destruction methods.
7.3 Legal Hold
We may retain personal information beyond standard retention periods when required by legal proceedings, regulatory investigations, or other legal obligations.
8. Individual Rights
8.1 Access Rights
You have the right to request access to personal information we hold about you, including the right to obtain a copy of such information in a structured, commonly used format.
8.2 Correction and Update
You may request correction of inaccurate or incomplete personal information and update your account information through your user profile settings.
8.3 Deletion Rights
Subject to legal and contractual obligations, you may request deletion of your personal information. We will honor such requests unless retention is required for legitimate business purposes or legal compliance.
8.4 Portability
Where technically feasible and legally required, you may request that we transfer your personal information to another service provider in a machine-readable format.
8.5 Objection and Restriction
You may object to certain processing activities or request restriction of processing in specific circumstances, as provided by applicable privacy laws.
8.6 Withdrawal of Consent
Where processing is based on consent, you may withdraw such consent at any time without affecting the lawfulness of processing conducted prior to withdrawal.
9. Cookies and Tracking Technologies
9.1 Types of Cookies
We use the following categories of cookies and similar technologies:
- Essential Cookies: Required for basic platform functionality and security
- Performance Cookies: Analytics and performance monitoring
- Functional Cookies: User preferences and personalization features
- Marketing Cookies: Advertising and conversion tracking
9.2 Cookie Management
You may control cookie preferences through your browser settings or our cookie preference center. Disabling certain cookies may limit platform functionality.
9.3 Third-Party Tracking
Our Services may include third-party tracking technologies for analytics, advertising, and social media integration. These third parties operate under their own privacy policies.
10. Children’s Privacy
10.1 Age Restrictions
Our Services are not intended for individuals under the age of 13. We do not knowingly collect personal information from children under 13 years of age.
10.2 Parental Consent
For users between 13 and 16 years of age (or the relevant age of digital consent in your jurisdiction), we may require verifiable parental consent before collecting personal information.
10.3 Discovery of Underage Users
If we discover that we have collected personal information from a child under the applicable age threshold without proper consent, we will promptly delete such information.
11. Privacy Policy Updates
11.1 Modification Rights
We reserve the right to modify this Privacy Policy at any time to reflect changes in our practices, technology, legal requirements, or business operations.
11.2 Notification Procedures
Material changes to this Policy will be communicated through:
- Email notification to registered users
- Prominent notice on our website
- In-platform notifications
11.3 Effective Date
Changes become effective 30 days after notification, unless immediate implementation is required by law or for security purposes.
12. Contact Information
12.1 Privacy Inquiries
For questions, concerns, or requests regarding this Privacy Policy or our privacy practices, contact us at:
Email: [email protected] Mailing Address: [Business Address] Phone: [Phone Number]
12.2 Data Protection Officer
Where required by applicable law, our Data Protection Officer may be contacted at: [email protected]
12.3 Supervisory Authority
EU and UK residents have the right to lodge complaints with their local supervisory authority regarding our processing of personal information.
13. Governing Law
This Privacy Policy is governed by and construed in accordance with the laws of [Jurisdiction], without regard to conflict of law principles. Any disputes arising under this Policy shall be subject to the exclusive jurisdiction of the courts of [Jurisdiction].
Acknowledgment: By using our Services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.